NotarialOS

E-Notarization for In-House General Counsel

NotarialOS published on 2026-03-06

For Philippine in-house legal departments, document execution is a daily reality. Contracts need signatures, corporate documents need notarization, and regulatory filings have deadlines. The general counsel’s team manages all of this – and the physical logistics of printing, signing, notarizing, and filing consume a disproportionate amount of time and budget.

E-notarization and e-signatures address the root cause: the dependency on physical document workflows.

E-Notarization for Corporate Secretaries

NotarialOS published on 2026-03-06

Corporate secretaries are the backbone of Philippine corporate governance. Every board meeting, every resolution, every SEC filing flows through the corporate secretary’s desk. And a disproportionate amount of that work involves one recurring bottleneck: notarization.

E-notarization removes this bottleneck, letting corporate secretaries handle the full document lifecycle – drafting, signing, notarizing, and filing – digitally.

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E-Notarization for Philippine Notary Publics

NotarialOS published on 2026-03-06

The Supreme Court’s adoption of A.M. No. 24-10-14-SC opens a new chapter for Philippine notary publics. By becoming an Electronic Notary Public (ENP), you can perform notarial acts on electronic documents – both in-person and remotely – expanding your reach, improving your efficiency, and offering clients a modern notarization experience.

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E-Notarization for Philippine Law Firms

NotarialOS published on 2026-03-06

Philippine law firms handle notarization constantly – client contracts, affidavits, special powers of attorney, deeds, corporate documents, and court filings all pass through the firm’s notarization workflow. Traditionally, this means printing, coordinating wet ink signatures, sending messengers to the notary, and managing physical records. E-notarization changes this entirely.

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What Are Articles of Incorporation? Key Contents and Filing in the Philippines

NotarialOS published on 2026-03-06

Articles of Incorporation are the foundational legal document filed with the Securities and Exchange Commission (SEC) to establish a private corporation in the Philippines. Under the Revised Corporation Code (RA 11232), the Articles of Incorporation define the corporation’s basic identity, purpose, structure, and governance framework.

What Is a Secretary's Certificate? Purpose, Contents, and Notarization

NotarialOS published on 2026-03-06

A secretary’s certificate is a document issued by a corporation’s corporate secretary certifying that a particular board resolution, stockholder action, or corporate act has been duly authorized and adopted. It is one of the most frequently produced – and most frequently notarized – corporate governance documents in the Philippines.

What Is a Board Resolution? Requirements and E-Notarization in the Philippines

NotarialOS published on 2026-03-06

A board resolution is a formal written record of a decision made by a corporation’s board of directors during a properly convened board meeting. Under the Revised Corporation Code (RA 11232), board resolutions authorize corporate actions and serve as evidence that the board has approved specific transactions or decisions.

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What Is a Corporate Secretary? Role, Duties, and Digital Transformation

NotarialOS published on 2026-03-06

A corporate secretary is a corporate officer responsible for ensuring that a corporation complies with governance requirements under the Revised Corporation Code (RA 11232) and other applicable regulations. In the Philippines, the corporate secretary plays a central role in maintaining corporate records, facilitating board and stockholder meetings, and filing required documents with the Securities and Exchange Commission (SEC).

What Are the Rules on Electronic Evidence? Admissibility of Digital Documents in Philippine Courts

NotarialOS published on 2026-03-06

The Rules on Electronic Evidence (A.M. No. 01-7-01-SC), issued by the Supreme Court of the Philippines, govern the admissibility, authentication, and weight of electronic documents and electronic signatures when presented as evidence in court. They are a critical component of the legal framework that supports e-notarization and digital document workflows.

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What Is a Document Audit Trail? Why It Matters for Legal Documents

NotarialOS published on 2026-03-06

A document audit trail is a comprehensive, tamper-proof record of every action taken on a document throughout its lifecycle. It captures who created, viewed, edited, signed, and notarized a document, along with timestamps, IP addresses, and authentication details.

What Is a Notarial Book? Physical vs. Electronic Record-Keeping for Notaries

NotarialOS published on 2026-03-06

A notarial book (also called a notarial register) is the official record maintained by a notary public documenting every notarial act performed. Under the 2004 Rules on Notarial Practice, this was a physical book. Under A.M. No. 24-10-14-SC, Electronic Notary Publics (ENPs) maintain an electronic notarial book – a digital, tamper-proof record stored through the Electronic Notarization Facility (ENF).

What Is an Electronic Notarial Seal? How Digital Seals Replace Physical Stamps

NotarialOS published on 2026-03-06

An electronic notarial seal is the digital equivalent of the traditional physical notarial seal (rubber stamp) used by notary publics. Under A.M. No. 24-10-14-SC, an Electronic Notary Public (ENP) applies their electronic notarial seal to documents as part of the e-notarization process, certifying that the notarial act was properly performed.