# How to Streamline Operations with an Electronic Signature The pressure is on operational departments, as workloads increase faster than they can cope. To make matters worse, operations managers are pressed on several fronts -- not only do they need to process business documents fast, but they also have to do so while upholding company standards. The problem is that many companies stick to traditional means. But getting signatures the traditional way can cause many bottlenecks in your workflows, especially if you are dealing with complicated interdepartmental documents. Luckily, there is an easy and powerful way to improve this. Here is how to streamline operations with electronic signature tools like [NotarialOS](https://notarialos.com): ## How to Streamline Operations With Secure E-Signature Tools Common operational documents -- such as sales contract approvals, account openings, applications, hiring, and onboarding -- all have one common requirement: a signature. Being able to capture electronic signatures helps digitize your document workflows, and is an essential step to improving the efficiency of any operational department. If you are new to the concept, our [Digital Signatures 101 guide](/blog/digital-signatures-101-what-operations-teams-need-to-know/) covers the fundamentals that every operations team should understand. It is a must-have tool for going paper-free, and improving the signing process for both your teams and your stakeholders, too. The good news is that these are among the many tools that contract management and electronic signature solutions like NotarialOS can provide. With our electronic signatures, you can bring all your documents online and streamline your entire contract process -- including signing. Here is how we do it: ### Streamline Agreement Preparation Operations departments are in the process of drafting agreements, forms, and other documents at any given time. This can be a lengthy process, with the need to set up all the necessary fields every single time. So we provide the means to automate key parts of your documents. This is possible through advanced forms and template generation, which allows you to make outlines and workflows of signing and approval for the standard documents that get sent out for signature repeatedly, whether it is an onboarding document, application, or an NDA. No need to manually create a new document every time you need one. ### Inter-Departmental Collaboration Using electronic signatures does not just help your business in the large picture, but also makes an impact when it comes to inter-departmental collaboration. For example, using electronic signatures allows remote employees to sign when needed, without having to fax or scan documents or head over to the office in person. Since everything happens online with electronic signatures, documents can be shared and approved faster and with ease, even at an organizational level. ### Signing Is Easy and Accessible With NotarialOS, you can be confident that your documents will make it to the right people, on time, and can be approved much quicker than ever before. This ease of use is thanks to our platform. No matter where your clients, team members, or department heads are located, they can access your documents through our online platform and sign as needed. They can even do this with any device such as their smartphone, tablet, or laptop, empowering them with mobility and flexibility. Our platform is highly safe to use, too -- we take your data privacy seriously. We verify the identity of your signers and use bank-grade AES 256-bit encryption for all your documents, which ensures their security and privacy. ### Multiple Signatories -- All at Once Most document flows involve multiple approvers or signers, making this workflow complex, repetitive, and time-consuming. The good thing is that NotarialOS provides an easy way to get everyone to sign, without much effort on your part. Each document you generate on our platform can be shared with anyone. When you share it with them, they will be immediately informed through email notifications. You can also customize the document workflow entirely, perfect for documents that need multiple signers with multiple levels of approvals. You can set whether you want the signers to be able to sign the documents all at once (parallel signing), in a specific order (serial signing), or a combination of both. Our electronic signature fields are also customizable in such a way that you can lock them to a certain signatory and place them on specific parts of your document. This ensures that the right people are signing in the right places -- ultimately helping you cut down on all that back and forth between signatories and departments. You can also send a reminder to your signer to sign a document via email or a notification from their dashboard. ### Automate Post-Signature Steps So now you have prepared your document, routed it, and had it signed. However, this is not the end of the contract lifecycle -- you still need to archive it or prepare it for reports. Normally, you would do these things manually after the document has been completed, but with NotarialOS, you can automate a few of these steps to further streamline your operations. Our platform automatically archives any agreements or other documents that you complete with our services. These are stored on a secure cloud-based server, with extensive audit trails attached to them. These can be pulled and viewed when needed, which helps in your document storage and management. Legal teams, in particular, benefit from this — learn how to [optimize your legal department with e-signatures](/blog/how-to-optimize-your-legal-department-with-e-signatures/) for even greater efficiency. ### Key Takeaway This article showed how to streamline operations with an electronic signature, and why investing in this digital tool helps empower your teams to deal with documents securely and efficiently. For Philippine operations teams looking at the bottom-line impact, see how [digital signatures cut costs and save time](/blog/cut-costs-save-time-digital-signatures-for-operations-teams-philippines/) across document workflows. Collect signatures on multiple documents at one time -- all without needing to print a single piece of paper -- with [NotarialOS](https://notarialos.com). 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